To send gifts to remote employees, choose items that pack light and flat, collect addresses and sizes through a simple form or a gift redemption page, and pack each gift in a sized box with a card. Plan for individual shipping in the budget and approve the proof earlier than you would for office delivery.
Items that ship well
| Ships well | Ship with care | Avoid |
|---|---|---|
| Apparel, blankets, beanies, bags, notebooks | Drinkware (needs a box with inserts), tech items | Glass, liquids, perishable food, oversized items |
Soft goods can go in mailers, which keeps the billed weight low.
Collecting addresses and sizes
Ask employees for their own shipping address rather than pulling it from HR records, so the gift goes where they want it. A gift redemption page lets each person enter an address, pick a size and, if you allow it, choose between two or three items. We handle the packing and shipping from there. We ship anywhere in the United States.
Keeping shipping cost down
Carriers bill the larger of the actual weight and the dimensional weight, which is based on box size. A small, well fitted box or a mailer can cost much less than a large box with the same item inside.
Let people choose
Choice cuts waste. Offer two or three items at the same budget, such as a quarter zip, a blanket or a tumbler set. People get something they want, and you avoid size exchanges on apparel.
Make it feel like a gift
Pack each gift in a box with tissue and a printed or handwritten card. A short note from the team lead matters more to remote staff than the item. Time the delivery for a weekday when people are home.
Timing
Individual shipping needs addresses, packing and labeling, so approve the proof earlier than for office delivery. For the 2026 holidays, approve by November 6 to have gifts at each home before mid December.
Frequently asked questions
- How do you send gifts to remote employees?
- Collect addresses and sizes through a form or redemption page, then have each gift packed in its own box with a card and shipped to the home address.
- How much does shipping add per gift?
- It depends on box size and weight. Mailers for soft goods cost the least. Use the shipping box calculator to compare boxes before you order.
- Can remote employees choose their own gift?
- Yes. A gift redemption page can offer two or three items at the same budget, each person picks one and enters an address.
- What gifts should not be shipped to homes?
- Glass, liquids, perishable food and oversized items are hard to ship and often arrive damaged.
Related tools
- Shipping box calculatorSee the weight UPS and USPS will bill for each box, compare boxes for your kits and spot boxes that ship mostly air.
- Order deadline plannerEnter your in-hands date and see when to send your brief, approve the proof and ship.
- Gift budget plannerPlan holiday and client gifts by recipient group: total budget, IRS $25 deductible amount, gift limits and order dates.